It is that time of the year again. Many companies shut down over the festive period and this often leaves Payroll Administrators in a rush to get payrolls out much earlier than they would have to in a normal month. 

Here are a few tips on how to make your December Payrolls run smoothly and efficiently. 

 

Processing Annual Leave 

The processing of leave refers to the capture of a leave request document or Self-Service leave request submitted by an employee. 
The number of leave days taken by the employee is processed on the “Leave” tab of the Process…Payslips screen and can be obtained using
the “Leave History” report for future reference. 
  • Select Process…Payslips 
  • Locate the relevant employee 
  • Select the “Leave” tab 
  • On the next available line, enter the leave transaction code “0001 – Annual Leave” 
  • In the “Date from” field, enter the leave start date: eg. 23/12/2020 
  • In the “Date to” field, enter the leave end date: eg. 04/01/2020 
  • Click on save and the system records the leave and calculates the number of leave dates and conveniently excludes the public holidays. 
  • Any adjustments that need to be made to leave (Opening balances, leave entitlements, etc.) can be done on the employees Masterfile. 
  • NOTE:  The following principle is applied in Sage Pastel Payroll & HR: 
  • Opening Balance + Days Accrued – Days Taken = Days Due 
  • Days Due – Days Accrued + Days Taken = Opening Balance 
     
 
Need help with Processing Annual Leave?

 

The Special/Bonus Run 
 
The special run feature in Sage Pastel Payroll & HR allows the user to process bonuses or other payments on a separate payslip in the same period. When the user makes use of this facility, employees will receive two payslips in one period. One containing their normal payslip transactions, which will include normal earnings and deductions and the second payslip that will contain the transactions specified for the special run period update. 
  • How to move into a Special Run Period: 
  • Select Setup…Pay Frequencies. 
  • Navigate to the required Pay Frequency Tab. 
  • Check the “Special” box next to the month in which you will require a Special Run. 
  • Choose if you want to run the Special Run before or after the normal run for the month. 
  • Click ok to save your changes. 
  • When doing your Pay Period Update – Ensure to check the “Special” box to update into the special period. 
  • Ensure to select the transactions you require for the special run before clicking on “Process”. 
     
 
Need help with a Special/Bonus Run?
If you have any questions please feel free to contact our team. 
Call us on 0317192800 or email us at payrollkzn@thymetech.co.za
Thyme Technologies